Privacy Policy

1. Information we collect

• Account details: name, email, phone, password (stored hashed) and two-factor settings.
• Company details: legal name, EIN, USDOT/MC numbers, addresses and contacts.
• Fleet and compliance data: trucks, drivers, mileage, fuel purchases, registrations and filing records.
• Documents you upload, such as receipts, certificates, Schedule 1 and registrations.
• Payment information needed to bill service fees. Sensitive bank details are encrypted and every access is logged.
• ELD data you choose to connect, such as trip and mileage records.
• Usage data: sign-ins, device and browser information, and activity logs used for security and auditing.

2. How we use it

• To prepare, track and submit your compliance filings.
• To send reminders, filing updates and account notices you have not turned off.
• To bill service fees and keep financial records.
• To secure accounts, prevent fraud and keep audit trails.
• To support you when you contact us and to improve the Service.

3. Who can see your information

Your data is scoped to your organization. The office that serves you can see the records needed to work your filings. Platform administrators can access data only to operate, support and secure the Service.

We share information with government agencies when you ask us to file on your behalf, and with service providers that help us run the Service (hosting, email delivery, payment processing, ELD integrations) under confidentiality obligations. We do not sell your personal information.

4. Security

We use encryption in transit, encrypted storage for sensitive payment and integration credentials, role-based access controls, optional two-factor authentication and audit logging. No system is perfectly secure, so please protect your credentials as well.

5. Retention

We keep filing, tax and billing records for as long as needed to meet legal, audit and agency requirements, even after an account is closed. Other data is deleted or anonymized when it is no longer needed.

6. Your choices

• Update your profile and company details in your account settings.
• Turn notification emails on or off in Settings → Notifications.
• Disconnect ELD integrations at any time.
• Ask us for a copy of your data or request deletion, subject to the retention needs above.

7. Cookies

We use essential cookies to keep you signed in and to protect your session. We do not use advertising cookies.

8. Children

The Service is intended for businesses and is not directed to children under 16.

9. Changes to this policy

We may update this policy from time to time. The date at the top of this page shows the latest version, and we will notify you of material changes.

Contact

Privacy questions or requests? Reach us through our contact page. See also our Terms of Service.